20/20 Cold Spring Vision Team

February 28, 2005 Minutes

Members present: Becky Hooper, Michelle Prow, Ann Doresy, Liz Brannan, Liz Kruger, Mary Steil Betty Johnson, Eileen Froehle, Karen Minnerath,

Guest: Jeff Fromm was here to answer questions we have.

1. Fees:
-The 8% fee is for “whatever revenues we have”
-Jeff is only with Faith in Action to get the resources out, but isn’t under FIA as a fiscal host. He is using Mother of Mercy in Albany as his 501C3. We would have to contact Bob Wickens to engage under a contract with Jeff because of the fiscal hosting. There would also be a fiscal hosting fee. Example; if the a company gave us $1000.00 it would actually go from Mother of Mercy to Faith in Action (Jeff) to us. We would really be getting $1000.00 less 8% and anywhere from 2-10%. The % comes from how much the fiscal host would have to do with this money.
-Jeff’s 501C3 papers are in the mail, it could take some time before they are accepted
-The Faith in Action Board approved a $35000.00 budget for fiscal 2005-2006
-There is $7000.00 and random $100.00 is secure, the rest is pending
-Jeff has three grants out at this point
-Fiscal funding is up in June; RW Johnson has only 30 months left
-There would be other fees as well.
-Background checks are now done as a favor through Jeff
-Motor Vehicle checks are at a cost of $1.00
-Auto liability insurance is $2.00/person/year

2. Policy and Procedures:
-Training’s are in place, but will be expanding as we need them to
-Initial visit with a prospective volunteer
-Orientation
-Other training’s are available
-Aging dynamics
-Family systems
-Mobility
-Disability
-Manuals available:
-As Families grow older
-Caring to help others
- Elderburry
-Be-friender ministry
*Jeff draws from these sources and changes policies as needed. Has mostly done individual training, not group
-Uses a service agreement that must be signed and also has a used things from ‘extra-net’
-Once we are ‘on board’ we will have an operational orientation
-When we seen a need of a procedure we can develop it
-Lois may be able to share paperwork if we need it

3. Grants
- Will help with grants
-Is happy to help in any way with funding
-As of right now, he will be writing grants, and later we will be taking over
-Tracking and data collection will be initially done by us
-Jeff will have forms and with the coordinator will be coming up with what will work for us the best

4. Other
-We are the first of our kind
-other volunteers, but nothing as organized as us
-Jeff wants neighborhoods to take care of themselves, hence the liking of having FIA hubs
-Jeff wants us to just get started...he is very excited about this
-Realistically, we couldn’t get a coordinator in a paid position until we have our finical situation under control
-Betty announced that Jan could MOST LIKELY (after board approval) use the nursing home’s 501C3.
-Here we wouldn’t have administration costs
-wouldn’t have to get a computer
-Shows sustainability
-We would like to tweak some of Jeff’s procedures
-We would also like a face to face interview, phone isn’t enough
-We would also like to discuss with 2020 a connection with both agencies, thus promoting local control


Next meeting: April 11, 2005 6:30pm

February 28, 2005

Design Standards Committee
Minutes of Meeting
February 28, 2005
Members Present: Larry Lahr, John Frischmann, Doug Schmitz, Heidi Howard, Ken Wendinger, Dan Steil, Steve Penick, Ann Harren, and Brigetta Klemek

The meeting began with some discussion about the timeline for the rezoning proposal and its eventual path to the city council. Members agreed the most immediate need includes working with Karin, the MDG consultant, in completing the rezoning draft. She will attend the next two meetings, one on March 10 and the other on March 21. During these sessions, members of the land use committee chaired by Ken Wendinger will be present to provide appropriate insight. Members also proposed a working session with both the planning commission and city council present and a tentative date was scheduled for April 25. The committee still is hopeful to complete entire the rezoning project by this time. Due to the ambitious meeting schedule, John suggested moving the Chamber Luncheon date to May 10. He will check into this possibility.

Ann Harren spent several hours taking various photographs of Cold Spring buildings. She will assemble her 72-photo collection into a format that members can use for the upcoming design standards for new building construction. In addition, a recent St. Cloud Times article provided information regarding various city sign ordinances from area communities. These guidelines will aid the committee as the design standards become further developed.

The committee spent the remaining portion of the meeting completing the designation table. The three sections included industrial, transportation, and temporary uses. Members raised several questions that need further clarification from Karin about definitions and appropriate uses. As mentioned from last meeting’s minutes, a clean copy of this draft will be completed in the near distant future for any interested party.

Next meeting is scheduled for March 10, 2005 at the Chain of Lakes Mortgage Building starting at 6:30 PM. The following meeting date is slated for March 21 at City Hall with a 6:30 PM starting time. Karin Tank from MDG will be present for both dates.

Steering Committee Minutes
March 9, 2005

The meeting convened at 8 am with four members present, Mark Grelson, Brigetta Klemek, Carie Tripp and Ken Wendinger9.

Mark gave us a report of the first Community Band performance that was held on Monday, March 7th at the High School Auditorium. The band came all dressed up in Hawaiian shirts and played six or seven songs that all had a beach theme. The approximate attendance was 100-120 people. Mark said they were light years better than he even thought they would be. The Paramount Jazz Orchestra followed and they blew people out of their seats! Standing Ovations were enjoyed by the performers from both groups. This was an excellent first time event and will be played on cable ch. 10. Royce Neis was also recognized for being a major source of support for the event.

The Community Band has voiced a preliminary interest in playing at community events, including a grand opening for the new Lions Park and/or possibly at Hometown Pride among other events.

Carrie Tripp, our IF Liaison, held a rigorous discussion about the committees need to go over our grant applications and prioritize them. They should meet the groups overall goals that were expressed during the community visioning sessions. Goals have to meet overall community wants. Some of the questions to ask are, “Does this project take steps toward community wants and needs?” We need to co-ordinate it. Then if we are funded, we know which ones get funding first. Also identifying them in advance lets a funding source know that it is not just a blanket request. It’s imperative to communicate in the grant who else you are asking money from so they know you are not just depending on one source. It makes your grant request more attractive.

8:30 am Michelle Prow, sitting in for Betty Johnson joined at this time along with Nadine Settler and Duane Kuss.

Carrie continued, the Initiative Foundation won’t fund more than 50% of any one project, and maybe only 20%. You should tell them, "These are our five priorities and we are seeking money from organizations X, Y and Z.”

At his point in the meeting Michelle Prow was introduced. She was matched to the St. Cloud Area community while working for the VISTA program (Volunteers in Service to America). Betty met her thru the Faith in Action program in St. Cloud and she has joined the Social Action Committee.

Discussion was held on the Mosaic Art project. The question was asked as to weather it is a City Led or a 20/20 led project. If it is led by this group, it should have a sponsoring committee and a sub-committee should be formed to forward the project. It was asked that fundraising be halted until a committee picks it up or the city takes it over.




9:10 AM Larry Lahr enters.

At this point the conversation veered toward the financial report that Ken had prepared for the group.

We have voted and approved for reimbursement for all dollars from the IF. We will cross check with the minutes to make sure all expenditures are accounted for and to make sure all have been submitted.

It is decided that another meeting needs to be set to discuss all the grant requests and prioritize them so the grant committee can finish their work and we can submit them to the IF.

The date of March 23rd at 8AM was selected. We will discuss and prioritize the grants, select a new meeting date if necessary and discuss the future of the 20/20 website.

Carrie further spoke on successfully obtaining grants. She said when you are looking at grants work to prove that you have been successful in the past. Previous projects we have received X dollars. They need to see you thought it thru and can fund projects. We are asking the funding source to fund 35% of the project, 10% is coming form the community, 15% is coming from the city and so fourth. We should also leverage projects that the community will financially support and direct grant money to other projects to get more done.

10 AM-Mark Leaves
10:25 AM- Michelle Prow mentions that the Social Action Committee is rebuilding and she and Carrie Tripp exit.

Discussion on the future of the 20/20 website ensues.

Ken moves that we approve $50 for website upkeep for March and to pay the $1,000 we previously approved for the writing of the Chain of Lakes articles. We will hold off on updates to the website until the decision is made with more people present to vote.
Brigetta seconds the motion.

Larry spoke on the Design Standards Committees commitment to revising and creating new zoning districts. We will be turning our efforts over to the Land Use Committee for them to decide the best use for the land. The committee is actively working with a planner and good City Council representation at meeting has been positively noted.

Ken notes that the Land Use committee is just waiting for the Design Standards committee to finish their work.


Duane notes that the work on the Kiosk has begun for the Tourism Committee.

No report from Natural Resources.

The meeting then draws to a close with the reminder of the meeting on March 23rd at 8 am to discuss the future of the website, prioritizing and looking over grant requests and setting a new meeting date possibly.

The April meeting agenda will include planning a possible presentation for the City Council on our grant request so they can see the priorities and give any feed back and gauge their interest in any of the projects. We will also discuss the Mn. Design Team Visit and start making plans for the date. This would include promotion, refreshments, surveys for the date etc. The Mn. Design Team will get back to us about a possible May date.


Recorded and Submitted by Brigetta Klemek

EYE ON DESIGN Cold Spring Plans For the Future

****************************************
20/20 Cold Spring Sites have been updated
*****************************************
#1 See Article From The Past
#2 New Google Search Feature added to 20/20 BLOG Site

See Article From The Past

It was a year ago...
that the steering committee for the 20/20 Vision Team really starting
rolling down the tracks. In celebration of the all the hard work and
time everyone has made over the past year, each week for the next 22
weeks a new (old article) from the past will be published on the new
20/20 Cold Spring BLOG.

Our first article was written by Mark Grelson and plants the first seed
of what was yet to come...

http://www.2020coldspring.com/2004/03/eye-on-design-cold-spring-plans-for.html


^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
New Google Search
Feature added to 20/20 BLOG Site Check out the 20/20 Blog Site... and
soon to be added to the main site also.

On the left hand navigation bar you'll find a new Search feature.

Try typing in a name of someone you know has been very active on the
20/20 Vision Team.

http://www.2020coldspring.com/2020blog.html

See what happens...
I think you'll like this new
feature. As all the old records are loaded onto the BLOG, you'll be
able to search on anything that has happened since the very first
meetings that took place one year ago in 2004 using this new tool.

REMEMBER...
YOU and I CAN MAKE A DIFFERENCE IN THE FUTURE OF COLD SPRING